Breton Ability Centre

Full-Time Temporary

Weekdays

Description

Administrative Coordinator - Special Needs and Moving On Projects

Located in Baddeck, Nova Scotia

Temporary Full-Time 12-18 Month Term

In Person Position

About Breton Ability

Breton Ability is a dynamic organization providing quality services to people of varying abilities. We support individuals living with complex developmental, mental, and/or physical challenges, prioritizing personal choice and self-determination in all aspects of support. We empower each person to build personal, social, vocational, and educational skills for successful community living aligned with their goals. Breton Ability Centre also administers the Special Needs and Moving On Projects for the Canadian Union of Postal Workers (CUPW) and the Union of Postal Communication Employees (UPCE-PSAC).

We are looking for an Administrative Coordinator to join the Special Needs and Moving On Projects Team. This is a Term Position of 12 to 18 months, covering a maternity leave.

Position Overview:

The Administrative Coordinator’s primary responsibility is to provide clerical and office related support to the CUPW/UPCE Special Needs and Moving On Projects. This position will play a crucial role in supporting the project’s overall administration functions which will help to meet the overall goals and objectives of the Projects effectively and efficiently. As this position is often the point of first contact with the organization, it is critical that a welcoming and inviting approach is used in all communication which will help to ensure positive interactions and experiences of members, advisors, or other individuals. 

Key Responsibilities

·        Provide administrative and clerical support to project operations

·        Manage correspondence, inquiries, and follow-ups

·        Maintain accurate filing systems and databases

·        Process member intake information and update records

·        Track funding periods, interviews, and required documentation

·        Prepare and distribute project-related materials and mailings

·        Support newsletter coordination and general communications

·        Assist with payment processing and financial documentation as needed

·        Coordinate meetings, calls, and scheduling as required

·        Ensure confidentiality of all members and projects information

·        Maintain office supplies, petty cash, and general office functions

·        Support audit preparation and reporting requirements

·        Provide general administrative support and assist with other duties as assigned 

Qualifications:

·        High school diploma, and post-secondary education in administration or equivalent experience preferred

·        Minimum 3 years’ experience in a fast-paced, demanding administrative environment

·        Must have strong computer skills, including Microsoft Office

·        Experience with FileMaker Pro, Apple IOS, Quick Base, Microsoft Power or another platform is considered an asset

·        Experience supporting families of children with disabilities or health needs is an asset

·        Excellent communication and interpersonal skills, with a professional and empathetic approach

·        Strong organizational, time management, and problem-solving abilities

·        Ability to work both independently and as part of a team

·        Satisfactory Child Abuse Registry and Vulnerable Sector/Police Checks required

Location Information

Community

Baddeck

County

Victoria County

Province

Nova Scotia

Country

Canada

Opportunity Information

Employer

Breton Ability Centre

NOC Code

—

Experience Required

Yes

Available Openings

0

Pay Type

Salary

Pay Period

Bi-Weekly

Remuneration Per Pay Period

Estimated Weekly Hours

—

Start Date

—

End Date

—

Language

English

Posted on

April 15th 2026

Expires

April 24th 2026