Anchored Recruiting & HR Solutions Ltd.

Full-Time Permanent

Weekdays

Description

Now Hiring: Administrative Assistant - Join the Growing Team at Island Eyecare!

Employer: Island Eyecare Limited

Title: Administrative Assistant

Position: Permanent Full Time (35 - 40hrs/week)

Hours of Work: Monday/Tuesday/Thursday/Friday, 8:00AM – 5:00PM; Wednesday, 8:00AM - 7:00PM

Job Location: In-office at 117 Welton Street, Sydney, NS

Proposed Start Date: As soon as possible

Compensation Package: Annual salary range of $37,440 - $41,600 (based on commensurate experience and qualifications), comprehensive cost-shared benefits package, paid vacation, paid sick time, paid holidays, paid employee training and professional development opportunities, complimentary personal vision care, discounts on family eyewear and exams, and more!

Application Closing Date: November 14th, 2025 @ 11:59PM AST, or until the position has been filled.

Anchored Recruiting is proud to partner with Island Eyecare, a respected, locally owned optometry clinic in Sydney, Nova Scotia, to find an Administrative Assistant to join their collaborative and forward-thinking team. This is a workplace where Growth, Quality, Commitment to Excellence, and Heart are not just values - they’re practiced every day in how patients are treated and how the team works together.

Island Eyecare is seeking a highly organized and detail-oriented Administrative Assistant to be the backbone of their optical operations. This job is all about managing the glasses, contact lenses, and supplies from the moment they arrive at the clinic to the moment they are picked up by the patient. Reporting to the Clinic Manager, this critical, hands-on role is responsible for, but not limited to, receiving, stocking, and shipping all orders and making sure the frame display areas are clean, organized, and looking great.

If you’re detail-oriented and enjoy keeping operations running smoothly, we encourage you to apply!

Key Responsibilities:

• Provide accurate order status updates to patients and facilitate a smooth hand-off to the dispensing team.
• Perform clerical duties, including maintaining the shipped list and organizing patient order trays.
• Execute timely and accurate data entry of all orders, inventory changes, pricing, and patient information into the Electronic Health Record (EHR).
• Manage the full inventory lifecycle for all optical and clinical products (contact lenses, frames, supplies, and lenses), including receiving, stocking, and processing returns.
• Accurately prepare, package, and ship all patient orders and vendor returns in a timely manner.
• Ensure inventory accuracy by processing job notifications and managing the organized flow of orders.
• Assist with frame display and merchandising, ensuring frame boards are consistently filled, organized, clean, and appealing.
• Develop a foundational knowledge of lens and frame products to effectively support the optical dispensing team.
• Perform other duties as assigned.

Qualifications:

• A diploma or certificate from a recognized office administration program, and/or similar commensurate experience are required.
• Experience working in the optometric field or sector is considered a significant asset.
• Working knowledge of using Google Drive, Google Docs, electronic medical records, and accounting software is preferred but not required.
• Experience utilizing office equipment such as telephone systems, switchboards, printers, and fax machines is considered an asset.
• Fast and eager learner who can adapt to office software systems and new technology quickly and efficiently.
• Exceptional communication (written and oral), interpersonal, and customer-focused skills.
• Exceptional time-management skills with the ability to multitask.
• Strong organizational and attention to detail skills.
• Able to work under pressure in a fast-paced environment.
• Flexible and reliable team player, with the ability to work independently. 
• Able to provide a high degree of professionalism in dealing with a diverse group of people.
• Able to maintain a high level of integrity and discretion in handling confidential information.
• Able to provide a clear criminal record check.

Click the Apply button to submit your application. Applications are reviewed on a rolling basis every two weeks until the position is filled., 

Please note that this position is open to Canadian Citizens or Permanent Residents only.

Island Eyecare is an equal opportunity employer committed to building an inclusive team. We welcome applications from all backgrounds, identities, and abilities. While we appreciate all applicants, only those selected for an interview will be contacted.

All information collected will be shared with our client, Island Eyecare Limited. By submitting this application, Anchored Recruiting & HR Solutions LTD. will be adding you to our Talent pool database. You may be contacted when future job opportunities arise.

Location Information

Community

Sydney

County

—

Province

Nova Scotia

Country

Canada

Opportunity Information

Employer

Anchored Recruiting & HR Solutions Ltd.

NOC Code

—

Experience Required

An Asset

Available Openings

1

Pay Type

Hourly

Pay Period

To be Determined

Remuneration Per Pay Period

Estimated Weekly Hours

35.00

Start Date

—

End Date

—

Language

—

Posted on

October 24th 2025

Expires

November 14th 2025